Office Administrative Assistant Job at The Phoenix Group, Palm Beach Gardens, FL

ZEpMMTFoekhXMC9MbHByRXBycVVyYXFzdnc9PQ==
  • The Phoenix Group
  • Palm Beach Gardens, FL

Job Description

Administrative Support Specialist

We are seeking an Administrative Support Specialist to provide essential front desk reception, administrative assistance, and facilities coordination within a legal office setting.

Key Responsibilities

  • Professionally answer incoming calls and direct them as needed
  • Welcome clients and visitors in a courteous and professional manner
  • Serve as a witness for document signings when required
  • Prepare and process outgoing mail (FedEx, UPS, USPS) including labeling and tracking
  • Sort, distribute, and manage incoming mail
  • Deliver documents to the courthouse or post office when necessary
  • Support scanning and organizing of both electronic and paper records
  • Assist with file and records maintenance, as needed
  • Draft and format client correspondence and other legal documents
  • Coordinate meeting logistics and office events (e.g., food ordering, setup, cleanup)
  • Monitor and restock office supplies; manage supply ordering as necessary
  • Act as the primary contact for facility-related issues, coordinating maintenance and vendor services

Qualifications

  • High school diploma or equivalent required
  • Prior experience in a legal office preferred
  • Strong skills in Microsoft Office Suite (Word, Excel, Outlook); iManage experience a plus (training provided)
  • Detail-oriented with strong organizational abilities
  • Able to prioritize, multitask, and manage time effectively
  • Strong written and verbal communication skills
  • Team-oriented and comfortable working in a small, collaborative office
  • Willingness to work overtime as needed

Benefits

  • Benefits: Comprehensive and competitive benefits package
  • Classification: Non-exempt, eligible for overtime
  • Paid Time Off: 25 PTO days annually
  • Work Schedule: 40 hours per week

The Phoenix Group Advisors is an equal opportunity employer. We are committed to creating a diverse and inclusive workplace and prohibit discrimination and harassment of any kind based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. We strive to attract talented individuals from all backgrounds and provide equal employment opportunities to all employees and applicants for employment.

Job Tags

Work at office,

Similar Jobs

Bronx Charter School for the Arts

Elementary & Middle School Teachers Job at Bronx Charter School for the Arts

 ...One personal wellness day per year in addition to sick and personal time ~ Free Talkspace online therapy access ~ Additional work opportunities including after school and summer school ~ Support of teacher exams and certification costs ~ Assistance in identifying... 

FullBloom

Teacher- Part Time Job at FullBloom

 ...Company Overview Teacher: Part-Time Part-time | Flexible hours, 22 hours/week | Pikesville, MD | Talmudical Academy At Catapult...  ...in the way that works best for you: year-round and/or during summer, full-time or part-time. Our various career options empower... 

LHH

Senior Associate up to Director Capital Markets (RE) (Atlanta) Job at LHH

 ...Senior Associate up to Director Capital Markets (RE) Senior Associate up to Director Capital...  ...ago Director, Business Development- Food & Beverage Atlanta, GA $100,000.00-$20...  ...1 day ago Director of Sales Amazon & Whole Foods Market Atlanta, GA $141,000.00-$... 

Johnson Controls International plc.

Machine Operator - 3rd shift Job at Johnson Controls International plc.

Sets up and operates metal fabricating machines such as brakes, shears and presses, to cut, bend, straighten, and form metal plates, sheets, and structural shapes by performing the following duties. Reads and interprets blueprints, engineering specifications, and shop ...

Behavioral Health Connections

Call Center Specialist PRN Job at Behavioral Health Connections

 ...online at Behavioral Health Connections (BHC) in Tempe, AZ is seeking a dynamic and talented Call Center Specialist PRN 12 hours varied days and night shifts , tojoin the team of compassionate, dedicated professionals. The Call Center Specialist receives calls...