Job Description

We’re seeking an experienced Office Manager to lead the day-to-day administrative operations of our client's Downtown Houston office. This pivotal role supports senior leadership, enhances cross-office collaboration, and ensures everything runs like clockwork.

The ideal candidate is a proactive multitasker with exceptional communication skills and a keen eye for detail. If you’re someone who takes initiative, anticipates needs before they arise, and finds satisfaction in keeping a business operating smoothly—this is the role for you.

Key Responsibilities:

• Lead and support all aspects of office operations.
• Answer roll-over phone lines, coordinate meetings, and welcome guests with professionalism.
• Set up meeting rooms for video and teleconferences.
• Manage travel arrangements for select senior executives.
• Prepare and submit expense reports using Concur.
• Liaise with building/property management for maintenance and service needs.
• Maintain and replenish office and kitchen supplies.
• Oversee relationships with vendors (IT, telecom, A/V), including troubleshooting and contract review.
• Collaborate regularly with administrative teams .
• Facilitate employee onboarding and offboarding processes.
• Utilize Microsoft Word, Excel, Outlook, PowerPoint, and Adobe Acrobat to support day-to-day functions.

Qualifications :

• Minimum 5 years of experience in office management or senior administrative roles.
• Bachelor’s degree preferred, but not required.
• Exceptional organizational and multitasking abilities.
• Clear and professional verbal and written communication skills.
• Strong proficiency in Microsoft Office Suite and Adobe Acrobat.
• Familiarity with travel coordination and expense reporting (experience with Concur is a plus).
• Experience managing vendor relationships and office support systems.
• Self-starter with a solution-oriented mindset and sharp attention to detail.

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