Job Description

We are seeking a Personal Assistant to join our client's team! This role provides comprehensive support to a small team, managing both professional and personal tasks. This role encompasses a broad range of duties, including scheduling, communication, research, and even errand-running.

Key Responsibilities:

• Scheduling and Calendar Management: Managing calendars, scheduling appointments, meetings, and events, including travel arrangements.
• Communication: Answering phones, emails, and other correspondence, preparing memos, reports, and presentations.
• Administrative Support: Handling incoming and outgoing mail, faxes, and other office tasks.
• Research and Data Collection: Conducting research, compiling data, and preparing reports.
• Meeting Management: Taking minutes at meetings, distributing notes, and following up on action items.
• Personal Errands: Running errands, making travel arrangements, and handling other personal requests.

Additional Duties:

• Maintaining records, databases, and filing systems.
• Providing support to visitors.
• May also include tasks related to office maintenance, supply ordering, and vendor management.

Skills and Qualities:

• Excellent communication in English and Spanish, organizational, and time management skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with discretion and professionalism.
• Proactive, detail-oriented, and able to work independently and as part of a team.

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