Job Description

JRN #2140

We are seeking a high-caliber Executive Assistant who thrives in fast-paced environments and can anticipate needs, streamline operations, and serve as a true right hand to the CEO. Ideal candidates will have 5+ years of C-level EA experience in finance, fintech, or legal tech industries. Candidates with HR experience are also highly preferred as this role will entail light HR duties. This is a fully onsite role, located in Santa Monica.

Key Responsibilities (but not limited to):

• Manage complex scheduling and calendar coordination
• Oversee inbox management and streamline communication
• Organize meetings, calls, and internal/external appointments
• Expense management
• Booking travel arrangements and creating detailed itineraries
• Provide general administrative support including travel research (minimal travel), event planning, document management, and light personal assistant support (approx. 20%)
• Ad-hoc HR duties
• Serve as a gatekeeper and liaison, ensuring priorities are aligned
• Ad-hoc projects (presentations, reports, etc.)
• Protect and manage the CEO’s time and energy effectively
• Occasionally provide off-hours flexibility (very rare weekend work)

Qualifications:

• Proven experience as an Executive Assistant to a senior executive, ideally in tech or finance (startup preferred)
• High degree of professionalism, discretion, and emotional intelligence
• Excellent organizational, communication, and multitasking skills
• Ability to operate independently with sound judgment and proactive thinking
• Comfortable in a dynamic, fast-changing startup environment

Pay: Up to $130,000 + benefits

Schedule: Monday-Friday, 9am-5pm + flexibility off hours and weekends as needed.

Location: Santa Monica; this is a fully onsite position.

Looking to hire immediately!

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