Job Description

Job Title: Project Coordinator/Manager 6-Month Contract (Hybrid)

Location: Pomona, CA (Local candidates only)

Work Mode: Hybrid 2 days per week onsite required

Schedule: MondayFriday, 7:00 AM 4:00 PM

Pay Range: $30$35 per hour (W2)

Duration: 6 months (possible extension)

About the Role:

The client seeking an organized and detail-oriented Project Coordinator to support project managers and operational teams in ensuring the successful execution of ongoing initiatives. This role involves data management, project tracking, documentation handling, stakeholder communication, and preparing reports for leadership. Candidates must be comfortable working in a fast-paced, task-driven environment.

Key Responsibilities:

Project Support & Coordination

• Support project management staff in completing daily tasks, deliverables, and project milestones.
• Maintain accurate records and input data into project tracking tools and internal systems of record.
• Perform general coordination activities to help ensure project completion and quality.

Documentation & Workflow Management

• Process and route project documents such as easement requests, designs, contracts, and customer submittals.
• Confirm receipt of executed contracts, payments, and other required documentation.
• Send and receive project-related files to internal and external stakeholders.

Data Integrity & Reporting

• Input, update, and validate data in multiple systems ensuring accuracy and completeness.
• Generate project status reports, health summaries, and analytics for leadership.
• Create ad-hoc reports and provide insights as requested by project leadership.

Stakeholder Engagement

• Collaborate with internal teams and external partners on project status, updates, and deliverables.
• Attend regular status calls and present updates on project progress, risks, and timelines.
• Communicate clearly and professionally with a high level of customer service.

Qualifications:

• Minimum: High School Diploma or equivalent.
• Preferred: Bachelors degree in Business, STEM, or a related field.
• 2+ years analytical experience reviewing, interpreting, and manipulating data sets.
• 2+ years project coordination or project management experience.
• Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Experience with data manipulation, formulas, reporting, and visualization (PowerBI or similar tools preferred).
• Experience with database or ERP systems (Access, SAP, or equivalent) is a plus.
• Utility or construction industry experience is helpful but not required.
• Strong communication, organization, multitasking, and customer service skills.
• Ability to work onsite 2 days per week.

Ideal Candidate:

• You thrive in structured, detail-intensive work environments, enjoy managing multiple moving parts, and excel at communicating with stakeholders. You are data-savvy, proactive, and able to follow established processes while maintaining a high level of accuracy.

Benefits that Russell Tobin offers:

Russell Tobin offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), a 401(k)-retirement savings, life & disability insurance, an employee assistance program, identity theft protection, legal support, auto and home insurance, pet insurance, and employee discounts with some preferred vendors.

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